Not a Chatbot. An Intake Agent.

The AI Intake Layer for High-Value Services.

Stop losing leads to voicemail and generic forms. Vavio engages every visitor, structures their messy requests into clear briefs, and books qualified consultations 24/7.

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Raw Input Stream
I'm interested in Invisalign but not sure if I'm a good candidate. I had braces as a teenager but my teeth shifted. How much does it usually cost?
Structured Intake Record
Intent / Service Type
Invisalign Consult
Previous Ortho
Analyzing...
Main Concern
Analyzing...
Patient Brief
High Intent
Candidate for express or full treatment.

Stop treating your website like a brochure.

Vavio transforms your site from a static information board into an active intake system that qualifies leads while you sleep.

Natural Conversations

Let prospects explain their problems naturally. Vavio understands context, urgency, and intent without rigid forms.
Core Value

Structured Handoffs

Every conversation is instantly summarized into a clean, actionable brief. No more digging through chat logs.

Higher Conversion

By providing instant clarity and clear next steps, Vavio turns "just browsing" into booked appointments.

From raw intent to booked revenue.

Vavio handles the entire first-contact workflow, ensuring you only spend time on qualified, ready-to-buy prospects.

1

1. Listen

Visitor explains their issue in plain English.
2

2. Structure

AI extracts intent, urgency, and key facts.
3

3. Qualify

Applies your specific business rules & pricing.
4

4. Route

Hands off a clean brief to your team or CRM.

Built for complex, high-value services.

Generic bots fail when nuance matters. Vavio is designed for industries where a wrong answer loses a $5,000 job.

Qualify patients before the consult.

For cosmetic dentistry, med spas, and elective surgery. Vavio gathers medical history, understands treatment goals, and sets pricing expectations before your coordinator ever picks up the phone.

  • Custom qualification logic
  • Private pricing knowledge base
  • Direct calendar integration
Example Output Brief
Treatment InterestInvisalign / Clear Aligners
Previous OrthodonticsYes (Braces as teenager)
Status: Consult Ready (Approved Pricing)

The moment they think, "These guys are pros."

Vavio doesn't just collect contact info. It demonstrates expertise before asking for the sale, building the trust needed to win high-ticket jobs.

Private Knowledge Base

Train Vavio on your specific pricing models, exclusions, and business policies. It never hallucinates answers or gives away the wrong information or price.

Objection Handling

When a prospect says "that's too expensive," Vavio calmly explains the value, financing options, or alternative solutions based on your skill set.

Direct CRM Handoff

No more copying and pasting from email alerts. Vavio pushes the fully structured brief directly into your CRM, creating a new contact and deal record instantly.
POST /api/crm/lead

Stop leaking revenue today.

Join the service businesses using Vavio to automate intake, qualify leads, and win more jobs. Setup takes less than 15 minutes.

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14-day free trial. No card required.