Buyers research $400k builds at 10pm. Your sales coordinator is closed.
Vavio answers in seconds, qualifies the zip code, lot status, design phase, and budget range, and hands your sales coordinator a brief they can act on Monday morning — without replacing JobTread, BuilderTrend, or CoConstruct. Add-on, not replacement.
Where Vavio fits
An add-on that sits in front of your existing stack — not a replacement.
What Vavio does
- Talks to website visitors 24/7 in your builder's voice
- Confirms zip-code coverage, lot status, design phase, and budget range using your real numbers
- Captures construction-loan vs cash financing posture before the first sales call
- Hands your sales coordinator a one-paragraph brief — not a screenshot of a chat log
- Follows up if the prospective buyer goes quiet
What Vavio is not
- Not project-management software — keep JobTread, BuilderTrend, or CoConstruct
- Not a CAD or estimating tool — your design consultant still runs the design and the numbers
- Not a final price quote — the design consultant prices after the consult
- Not a generic chatbot — built for the consultative custom-build conversation specifically
- Not something your office has to log into — briefs land in your existing inbox
Built for the part of the week your sales coordinator can't cover.
Custom-build buyers research evenings and weekends — kids in bed, second glass of wine, a $400k decision in front of them. By the time your sales coordinator reads Monday's voicemails, they've already booked a consult with whoever replied first with the right zip-code and budget detail.
Reply when the office is closed
Qualify zip code, lot, design phase, budget
Hand your team a Monday-morning brief
A consult brief your sales coordinator can act on Monday morning.
The value isn't more chat. The value is knowing — before the design consultant calls — that this is a $700k two-storey custom in 02108, lot under contract, design-phase ready, construction-loan pre-approved. Your team prepares the right consult, not the same consult.
Example consult brief
Custom build enquiry
Zip code
02108 (Beacon Hill, Boston) — confirmed in coverage
Lot status
Lot under contract; closes in 6 weeks
Project stage
Design phase — has Pinterest board, no architect yet
Budget range
$700k–$900k all-in; flexible if scope justifies
Timeline
Wants keys within 14 months of contract
Financing
Pre-approved construction loan with local credit union
Recommended next step
Run as design-phase consult. Bring three comparable plans + finance-partner intro.
Strong fit: zip-code covered, lot under contract, financing in motion, realistic budget. Bring three comparable two-storey plans in the $700k–$900k range, and connect them with the in-house design consultant before the meeting so the design conversation starts during the consult, not after.
Full chat transcript attached if your design consultant wants the detail.
From a Tuesday-night Google search to a Monday consult brief.
Vavio handles the back-and-forth so your sales coordinator only sees enquiries that are ready for the design consultant — with the zip code, lot, design phase, and budget already gathered.
1. Buyer asks
2. Vavio answers
3. Qualifies the project
4. Sends the consult brief
Best fit for builders where every $400k+ enquiry matters.
Vavio is strongest when your sales coordinator handles first-touch and your design consultant runs the consult — but neither of them is at the desk evenings or weekends.
Strong match for builders where...
Likely a weaker fit if...
You stay in control of what it asks and what your team sees.
Start with a builder-ready template, then tailor your real coverage zip codes, fee-guide ranges, financing partners, and qualification rules. No deep PM-software integration needed to prove value.
Start with a builder-ready template
Begin with a flow that already knows the questions custom-build buyers ask — coverage, design process, fee-guide ranges, financing, timeline.
Add your coverage and rules
Set your real coverage zip codes, base fee-guide ranges, financing partners (Veterans United, local credit unions, builder-finance partners), and what your sales coordinator wants confirmed before the consult.
Choose how you get notified
Get the consult brief by email or SMS, or straight into your existing JobTread / BuilderTrend / CoConstruct workflow. The transcript is attached for the design consultant if they want the detail.
Add-on, not replacement. Sits alongside JobTread, BuilderTrend, CoConstruct, and your existing marketing — keep what you already have.
Why now
The first builder to reply with the right questions usually wins the consult.
Custom-build buyers shortlist three or four builders, send the same enquiry to all of them, and book the consult with whoever answers first with their real coverage zip code, fee-guide range, and design-process answer. A weekend response gap doesn't lose "some" $400k+ projects — it loses almost all of them.
<30s
Vavio's typical reply time, 24/7.
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Answer blocked-drain enquiries 24/7 — gather postcode, urgency, and access details so the team rolls up to a callout they can actually do.
Common questions
No — the design consultant prices custom builds after the first consult, because the number depends on lot, design, finish level, and timing. Vavio shares your fee-guide ranges when you've configured them, qualifies the budget range the buyer is comfortable with, and notes that the consult confirms the actual estimate. The goal is to qualify the project, not to price it.
See how Vavio fits your custom-build business.
We'll show you how a Tuesday-night zip-code Google search becomes a Monday-morning brief on your sales coordinator's desk — with everything your design consultant needs already in the brief.
Founder-built. No customer logos to show yet — this is early, and we'd rather be honest about that than dress it up. Try the builder template free and judge for yourself.
Builder-ready template. Setup in about 15 minutes. No card required.