For cosmetic & orthodontic dental practices

Your front desk closes at 6pm. Patients Google “Invisalign cost” at 10pm.

Vavio answers them in seconds, qualifies the case, quotes the right fee range, and books the consultation — without replacing Dentally, Software of Excellence, or Carestream. Add-on, not replacement.

Book a practice demoSee an example consult brief
Replies 24/7 — evenings, weekends, lunch breaks
Dental-ready template included
Website Enquiry
I'm interested in Invisalign but not sure if I'm a good candidate. I had braces years ago and my teeth shifted. What does treatment usually cost?
Consult Brief for Your Team
Intent / Service Type
Invisalign consult
Ready to move
Analyzing...
Main blocker
Analyzing...
Recommended next step
Offer consultation
High-intent enquiry. Team can follow up with pricing context and candidate guidance.

Where Vavio fits

An add-on that sits in front of your existing stack — not a replacement.

What Vavio does

  • Talks to website visitors 24/7 in your practice's voice
  • Answers Invisalign, veneer, and implant questions using your real fee guides
  • Qualifies the case before the consultation — treatment, timeline, finance, fit signals
  • Books the consultation in your existing calendar, or hands a brief to your TC
  • Follows up if the patient goes quiet

What Vavio is not

  • Not a PMS — keep Dentally, Software of Excellence, or Carestream
  • Not patient records, charting, billing, or recall — your PMS does that
  • Not a clinical decision tool — Pearl and Overjet handle imaging diagnostics
  • Not a generic chatbot — built for the cosmetic-enquiry conversation specifically
  • Not something your reception team has to log into — leads land in your existing inbox or PMS

Built for the part of the day your front desk can’t cover.

Cosmetic patients research at home in the evenings, on Sundays, before work. By the time someone replies on Monday, they’ve already booked a consultation somewhere else.

Reply when no one is at reception

Evenings, weekends, lunch, and busy clinical days — Vavio answers in seconds with the right fee range, the right finance option, and the right next step. No “we’ll get back to you Monday” email.
Core Value

Qualify the case before the consultation

Treatment interest, relapse history, timeline, finance comfort, clinical fit signals — confirmed before the consultation slot is taken. Your TC walks into the room knowing the case.

Hand your team a brief they can act on

Wake up to a one-paragraph summary of every enquiry — what they want, what’s blocking the booking, and what your TC needs to know. Ready to act on without scrolling chat logs.
What you get in your inbox

A consult brief your TC can act on without scrolling.

The value isn't more chat. The value is knowing — before the patient sits down — that this is a £4k Invisalign relapse case with finance interest, not a tyre-kicker asking for free advice. Your TC prepares the right consultation, not the same consultation.

Know which enquiries are worth the consultation slot.
Stop repeating the same fee, finance, and treatment questions.
See what's still blocking the case acceptance before the patient is in the chair.

Example consult brief

Cosmetic enquiry

Consult booked · Tue 12 May, 4pm

Treatment interest

Invisalign — adult relapse case

Main concern

Teeth shifted ~10 yrs after teenage braces

Timeline

Wants to start within 2 months

Finance comfort

Asked about monthly plans (mentioned £3-4k expectation)

Clinical fit notes

Mild-to-moderate relapse, no current bite issues, no implants

Still needs answering

Whether previous wisdom-teeth removal affects suitability

Recommended next step

Run as adult relapse Invisalign consult. Bring finance plan in writing.

Strong fit: clear treatment interest, finance comfort signalled, clinical complexity moderate. Have monthly-payment options ready and answer the wisdom-teeth question early in the consultation.

Full chat transcript attached if your TC wants the detail.

From a Sunday-night Google search to a Tuesday consultation.

Vavio handles the back-and-forth so your TC only meets patients who are ready to discuss treatment plans.

1

1. Patient asks

They ask about Invisalign cost, veneer suitability, finance options, or whether their case is even right — at 10pm on a Sunday.
2

2. Vavio answers

Replies in seconds with your real fee guides, treatment options, and finance partners — in your practice's voice.
3

3. Qualifies the case

Confirms treatment interest, timeline, finance comfort, and clinical fit signals — before the consultation slot is booked.
4

4. Books or hands off

Books the consultation in your existing calendar, or sends your TC a clear brief if a human callback is the right next step.

Best fit for practices where every cosmetic case is worth chasing.

Vavio is strongest when your principal is in the chair, your TC is busy, and your front desk closes at 6pm — but cosmetic enquiries don't.

Best fit

Strong match for practices where...

You offer cosmetic and ortho treatments £3k+ (Invisalign, veneers, implants, smile makeovers).
Your principal dentist is in surgery 8-6 — not answering enquiries personally.
Reception + treatment coordinator handle first-touch but can't cover evenings or weekends.
You're losing high-value enquiries to slow weekend response times.
You actively market online (SEO, Google Ads, dental marketing agency) and want to convert more of that traffic.
Probably not for

Likely a weaker fit if...

You're a single-dentist practice and the principal answers enquiries personally.
Your patient base is 95%+ NHS routine work with no cosmetic or private offering.
You don't get website enquiries — your bookings come from word-of-mouth and walk-ins.
You're not currently spending on online marketing and don't plan to.
Your reception genuinely covers every enquiry within minutes, including weekends.

You stay in control of what it says and what your team gets.

Start with a dental-ready template, then tailor the fee guides, finance partners, and qualification rules to match your practice. No deep PMS integration needed to prove value.

Start with a dental-ready template

Begin with a flow that already knows the questions cosmetic patients ask — treatment options, fee ranges, finance, suitability, consultation process.

Add your practice facts and rules

Set your real treatments, fee guides, finance partners (Tabeo, Chrysalis, Medenta), eligibility rules, and what you want to qualify before the consultation. Vavio uses only your information.

Choose how you get notified

Get the consult brief by email, SMS, or straight into your existing PMS workflow. The booked slot lands in your existing calendar.

Add-on, not replacement. Sits alongside Dentally, Software of Excellence, Carestream, and your existing marketing agency — keep what you already have.

Why now

The first practice to reply usually wins the case.

Cosmetic patients shortlist three to five practices, send the same enquiry to all of them, and start booking consultations with whoever answers first with the right detail. Slow weekend replies don't lose “some” cases — they lose almost all of them.

<30s

Vavio's typical reply time, 24/7.

See how Vavio fits your practice.

We’ll show you how a Sunday-night Invisalign Google search becomes a Tuesday consultation — with everything your TC needs already in the brief.

Book a practice demoStart free

Dental-ready template. Setup in about 15 minutes. No card required.