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AI approval checklist: the controls to demand before AI acts
Before you let any AI act for your business, there are controls worth demanding: the exact work defined, approval before risky actions, run evidence, revocation, and visible cost. Tick the controls that matter to you and this shows honestly how Vavio maps to each — including where Vavio is deliberately not the tool for the job.
Before you start
“Can it act on its own?” is the wrong first question. The right one is “what controls do I keep?” These five are the controls a trustworthy AI tool should give an owner before it takes any action — and each maps to a real part of how Vavio works, or honestly to where Vavio isn't your tool.
Tick the controls you'd demand before letting AI act:
Your result
Tick the controls that matter to you above.
Two-sided by design
Two honest limits worth naming. Vavio deliberately won't fire high-risk actions unsupervised on day one — trust is earned per action, not switched on. And if your real need is enterprise identity governance or DLP, Microsoft Agent 365 is the better tool, not Vavio.
Vavio vs Microsoft Agent 365How this works
- Read the controls a trustworthy AI tool should give you before it acts.
- Tick the ones you'd demand for your business.
- See how Vavio maps to each control you picked — live, or honestly not Vavio.
- Read the two honest limits, then take the matched next step.
Frequently asked questions
- What controls should I demand before letting AI act for my business?
- Five: the exact work is defined (not a vague prompt), it asks before risky actions, every action leaves run evidence, you can revoke access and undo changes, and cost is visible with caps. If a tool can't give you those, keep a human on the risky parts.
- Can Vavio act completely on its own without my approval?
- Not by default, and never on day one for risky actions. New employees start cautious: risky sends are held as drafts you approve. You widen trust per action as the employee earns it with evidence — trust is earned, not switched on.
- What if I need enterprise identity governance or DLP?
- Then Vavio is honestly not your tool — Microsoft Agent 365 is built for enterprise identity governance, DLP, and audit at scale. Vavio's control model is owner-facing per-action trust, held drafts, and run evidence, aimed at an SMB with no IT team.
- Does approving one draft let the AI email anyone it wants?
- No. Approving a draft authorizes that specific recipient, subject, and body — one send. It does not arm the employee to email strangers unsupervised. Send controls, spend caps, and recipient validation stay in place.
Keep reading
See these controls in a real employee
Brief your first AI employee, set trust per action, and see the held drafts and run evidence for yourself. Free to start — no card needed.